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8 Ways to Effectively Manage Your Team Communication and Culture During COVID-19

During times of uncertainty, like the COVID-19 pandemic, leaders are forced to adapt the way they manage communication and culture. Especially when teams are working from home, it can be difficult for leaders to boost morale and foster workplace collaboration.

We hope the 8 ideas outlined below will help to provide a communication and culture strategy framework for your business moving forward.

Set Expectations

Setting expectations keeps staff accountable and ensures a mutual understanding. This will limit the possibility of miscommunication. It is important for you to clearly outline working from home expectations, as well as any objectives and deadlines for tasks. Trello is a great project and task management system that helps keep employees accountable for outcomes and provides visibility for managers.

Use Video

Implement video communication where possible to allow your employees to feel more connected with one another. Check out our article on the best software tools for video conferencing.

Encourage Feedback

Asking for feedback gives your staff the opportunity to communicate what is and isn’t working effectively. Feedback is often best given in person. In lieu of having face-to-face meetings, use a one-on-one video conference to glean feedback from your team members.

Check-in on Individual Needs

Check-in with staff to see how they are feeling. This crisis will affect everyone differently and it is important to make sure you are being compassionate to your team and supporting their needs. Also be mindful that staff will have differing work from home situations which will impact the days, hours or ways they are working. For example, some employees might have their children at home who may need to be homeschooled. For this reason, it’s important to give your team flexibility around how they structure their workday.

Provide Staff with Key Resources

With an overload of information about COVID-19, staff may be finding it difficult to navigate legitimate and useful resources. Providing staff with relevant and credible information during this time is important to ensure they feel supported.

Resources could include information about:

Mental Health Advice

Medical Advice

Government Support (including JobKeeper/JobSeeker Payments if relevant)

Provide Regular Routines

Having a consistent routine in the midst of uncertainty will help staff working at home to create a sense of normality and feel anchored. An established routine is also crucial for managing mental health.

The Beyond Blue Foundation has recommended four clear ways to create a routine in a remote working environment here.

Continue to Engage in Social Activities

Although it’s easy to be caught up with the hype and changes of this crisis, social and fun activities should not be forgotten. Try to maintain the regular social activities in the office by connecting team members who share similar hobbies.

For example, if your office has a lunchtime run club, you could help them foster discussions on WhatsApp, Slack or Strava. This would allow them to continue their usual “water cooler” conversations at home by sharing their daily running routes and impressive times!

Alternatively, if Friday lunch is part of your office’s usual social routine, implement a company-wide virtual lunch. If you can, you could even send UberEats gift cards to staff as a special surprise.

Have Trust

Once expectations for staff have been set, you must trust your team and allow them to work in peace. Checking in with staff is important, but staff should not feel as if they are being monitored or micromanaged.

Strong management skills are required to walk the fine line between offering guidance and demoralising your employees. This is where setting expectations and allowing feedback will be particularly useful tactics.

Other tactics include:

Focusing on managing productivity, not tasks or hours worked

Creating transparency

Being a facilitator, not a dictator

Making staff accountable to each other

Giving employees decision making power

This is a difficult and unprecedented time for businesses across the globe. If you are struggling to maintain communication with staff or clients, talk to the team at Finite 920 and we will assist you with creating effective technical solutions.

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